Accounts Payable Specialist

Posting Date: March 2020

The Billing/accounts payable specialist must demonstrate a solid understanding of basic accounting principles. Under the direction of the Accounting Manager and Director of Finance, the Billing/AP Specialist is expected to bill clients for products and services, pay vendor invoices and employee expense reports, process client payments, file, copy and perform work on projects as assigned

Primary Responsibilities

  • Perform monthly billing by preparing billing batches and distributing them, processing billing, generating and distributing client invoices
  • Code, review, correct, update and post accounts payable in preparation of check processing
  • Execute accurate coding of billable and non-billable expense reports in Advantage accounting system
  • Prepare various accounting documents and reports
  • Prepare bank deposits and electronically deliver to bank
  • Prepare documentation for account receivable follow up
  • Post accounts receivable deposits for Falls entities
  • File billing and payables
  • Offer clerical support, utilizing MS Office products
  • Serve as back up for the receptionist in the event of an emergency

Knowledge, Skills & Abilities

  • Demonstrated ability to execute and follow through on requests and projects as assigned in a timely and efficient manner
  • Listens, works and communicates efficiently and effectively with colleagues, internal clients, vendors and all other firm contacts and partners
  • Exhibits an eagerness to learn and accept new responsibilities
  • Takes ownership of a project and works independently, as well as part of a team


  • High school diploma or equivalent, required
  • Previous life experience is preferred, however, will consider taking a proficient and eager learner of new duties and processes
  • Proficiency in MS Office, including the ability to utilize standard spreadsheet and word processing techniques/concepts, online search engines and web-based applications independently
  • Professional telephone and office communication skills
  • Must have availability Monday - Friday between the hours of 8:30 a.m. - 5:30 p.m.